Council Meeting Date: June 19, 2024 (full Agenda link)
Video Link: https://www.youtube.com/user/TownOfAtherton/featured
Details of each item can be found via the links to Staff Reports within the narrative and meeting videos are uploaded once they are fully compiled.
The City Council met for the Regular Meeting on Wednesday, June 19 at 6 pm. Following the Roll Call the Council began moving through the Agenda beginning with Presentations (~6:01 pm). The Council presented a proclamation to designate June 2024 as Pride Month.
Following Public Comments (~6:04 pm), the Council moved on to Departmental Reports.
Departmental Reports (~6:05 pm) are prepared monthly as part of the City Council's Regular Agenda.
In addition to current reports from the City Manager, it typically includes departmental updates on the various happenings around Town such as reports from Administration, Community Services, Planning, Police, and Public Works.
Following Departmental Reports, the Council moved to the Consent Agenda consisting of Items 1 through 9. Items on the Consent Agenda are considered routine in nature and are generally considered in one motion and adopted by a single vote of the Council. Included in this month's Consent Agenda were bills and claims, minutes, various agreements for services, a Resolution for Grant Application, and the Treasurer's Report. Following an opportunity for comments and questions, the Council approved the items on the Consent Agenda.
Next was Public Hearings.
Public Hearings are typically held for Ordinances, Budget Adoption, Fee Adoption, and Land Use approvals.
There were two (2) scheduled Public Hearings.
Item No. 10 was Introduction and 1st Reading of an Ordinance Amending the Green Code Requirements related to All-Electric Requirements. (~6:08 pm) Following a brief staff report and opportunity for public comment, the Council introduced the Ordinance for 1st Reading. Second Reading and adoption will be scheduled for the July 17 Regular Meeting.
Item No. 11 was Adoption of the FY 2024/25 Budget and associated Resolutions together with the Fee Schedule. (~6:10 pm)Following a brief staff report and opportunity for public comment, the Council adopted the FY 2024/25 Budget, associated Resolutions and Fee Schedule as presented.
Next up was the Regular Agenda.
The Council moved Item No. 15 forward on the Agenda as the first item on the Regular Agenda.
Item No. 15 was a Receive, File and Comment on a Report regarding Earth Day 2024 and comments for future Earth Day events. (~6:15 pm) Following a staff report and opportunity for public comment, the Council discussed the history of Earth Day activities, positive feedback from last year's event, types of activities, budget, involvement of the Environmental Programs Committee (EPC), event challenges, event planners, staff leadership of the event, and logistics. Following discussion, the Council expressed support for an annual Earth Day event, a set budget of $10,000, an option for special activities sponsored by the EPC via a potential budget augmentation, support for staff leadership of the basic event, and a process via which special activities at Earth Day be approved by the Council in advance. The Council requested that the EPC discuss Earth Day 2025 and return to the Council at a Special Study Session in September.
Item No. 12 was consideration of appointments to various Town Committees and the Planning Commission. (~6:58 pm) Following a staff report and opportunity for public comment, the Council asked questions of applicants in attendance and discussed the various appointments. The Council discussed challenges with continuity on the Planning Commission as well as membership size of the Transportation Bicycle and Pedestrian Committee. Following discussion, the Council appointed all members proposed (incumbent and new) for the Audit & Finance Committee, Environmental Programs Committee, Park & Recreation Committee, Transportation Bicycle and Pedestrian Committee, and the Planning Commission. The Council opted to leave the Transportation Bicycle and Pedestrian Committee membership at 7 members and continue to recruit for its vacancy.
Item No. 13 was discussion of the Event Management Services at the Park. (~7:26 pm) Following a staff report and opportunity for public comment, the Council discussed current events at the Park, benefits of sending out the current Request for Proposal (RFP) again, revisions to the current RFP, potential respondents, shared services, event planners, catering companies, advertisement of the RFP, marketing of the facilities, and cost of part-time or full-time staffing. Following discussion, the Council directed that staff work with a Subcommittee of the City Council to revise the RFP and reissue it.
Item No. 14 was adoption of the various resolutions and actions necessary to declare the 2024 General Municipal Election - November 5. (~7:46 pm) Following discussion and opportunity for public comment, the Council adopted all necessary actions to declare the 2024 General Municipal Election.
The last item on the Regular Agenda was Item No. 16, Approval of the City Manager Agreement Modifications. (~7:49 pm) Following a staff report and opportunity for public comment, the Council approved the proposed amendments to agreement.
The last items on the Agenda were Council Reports and final Comments.
Having cleared the entire Agenda, at approximately 7:52 pm, that as they say - was a wrap!
The next meeting of the City Council will be a Special Meeting on June 26 at 4 pm. The meeting will include a presentation and discussion on the mechanics of affordable housing financing; and potentially a presentation on the current status of the Menlo Park SRI/Parkline Development Project.
For more information and calendar of events, visit the Town's website.
Thanks for reading!
George Rodericks
City Manager
Town of Atherton
grodericks@ci.atherton.ca.us